In this article, you will learn how PerformNoti sends the notification email with form respondent’s answers to specified recipients.
- When are the notification emails sent?
- From whom and to whom are these emails sent?
- How are your notification emails sent?
- Which technology do we use to send your notification emails?
- What happens to my emails after notifications are sent?
WHEN ARE THE NOTIFICATION EMAILS SENT?
PerformNoti sends these notification emails each time a form respondent submits a new response to your Google Form.
FROM WHOM AND TO WHOM ARE THESE EMAILS SENT?
These emails are sent to the recipients you specified in the configuration of PerformNoti.
HOW ARE YOUR NOTIFICATION EMAILS SENT?
The permissions you granted for PerformNoti during installation use Gmail API to access your Gmail mailbox and send email notifications from there on your behalf. To achieve this, PerformNoti performs the following steps:
STEP 1: PERFORMNOTI SENDS AN INSTRUCTION TO ‘SEND EMAIL(S)’ TO GMAIL
Like the steps you would follow to send your emails in Gmail, Google provides a solution to automate the process programmatically using Gmail API. And that’s precisely what PerformNoti is doing: We automate a series of actions that can be done manually.
With your grant of permission to ‘Send email as you,’ PerformNoti uses your Google account to send a specific instruction to Gmail (i.e.: ‘Send an email). Technically, it’s exactly as if you were sending this request.
In other words, PerformNoti only fetches data from your Google Form and transfers it to Gmail / Google servers for sending those emails.
STEP 2: GMAIL GETS THE INSTRUCTION AND SENDS YOUR EMAILS
After getting PerformNoti’s instruction, Gmail will send an email with your Google account to all recipients specified in the configuration, as if you were sending them manually from the Gmail interface. Gmail is still the core tool that transmits and delivers your notification.
- All the steps of an email notification, such as sending the email from your account or delivering the emails to your recipients’ inbox, are 100% handled by Gmail.
WHICH TECHNOLOGY DO WE USE TO SEND YOUR NOTIFICATION EMAILS?
PerformNoti relies entirely on Google Apps Script technology. Using Google Apps Script, all the PerformNoti code is based and executed on Google servers. All your data is stored and processed in the Google Cloud.
All your emails are sent from your own Google account to your recipients.
WHAT HAPPENS TO MY EMAILS AFTER NOTIFICATIONS ARE SENT?
Once Gmail finished to send your emails to your recipients, all your emails are stored in your Gmail box. At no point in time does PerformNoti store any copies of your emails or its contents.